We are excited to have you as a part of our team.

Here is important information about Kiarah Studios’ processes – please carefully read all points below.

1. Scheduling:

You will be receiving calendar invites for photo assignments to your email address. Please respond to the calendar invites within 48 hours of receiving them.

2. Connect with client prior to the shoot

The photographer should call the client 5-7 days before the event to confirm the specifics. If the client does not answer the phone, leave a voicemail, text and an email copying us at kcaptured.photos@gmail.com. This acts as written confirmation of the connection between the photographer and client.

Here’s a reference email template you can personalize and use:

Hi there,

I will be the photographer on duty for your upcoming photoshoot and I wanted to take this moment to introduce myself. Please arrive at least 15 minutes prior to the start time to ensure a smooth photoshoot. Also, kindly review details at kcaptured.com/photosession/logistics to prepare for our wonderful session together.

Please contact me if you have any questions. For assistance, you can reach Kiarah Studios at kcaptured.photos@gmail.com or call/text them at +1-617-637-1204.

See you soon!

Regards,
Your name

3. Share real-time location with client on the Photoshoot Day

It is recommended to share your realtime GPS location with the client using client’s email address so that they can easily find you for Photoshoot. Here is a short video tutorial on how to share your realtime location using Google Maps application on iPhone.

4. Dress code:

For your photoshoots, please wear a formal attire of black shirt, Tshirt or top paired with blue or black jeans or pants. Please make sure to wear comfortable shoes for the event.

5. Slack messaging channel:

We will email you an invitation to join our communications channel on Slack, which will help streamline communications to you. Kindly make a slack account and install it on your phone/computer so that you can be notified of any communications from us. We will use Slack for all business communications moving forward.

6. Photo uploads:

a) Please upload via FileZilla because it is much faster and reliable than uploading directly from the browser. FileZilla credentials and a setup tutorial was shared with you.

b) Please upload ONE folder per shoot by naming it <Date>_<Name of School>_<Your name>. Please DO NOT upload single files but upload the entire folder. You will have to prepare the folder on your local computer prior to uploading. You cannot delete files on the server, so make sure to prepare your local folder prior to dragging and dropping it within FileZilla.

c) Please upload the annotated roster, time sheets and volunteer forms within the parent folder in a subfolder named “Documents”

Access credentials for Kiarah Studios’ servers: Below are our servers for you to upload photos. The credentials below are specific to you and it is strictly prohibited to share them with anyone.

Site: kiarahportraits

Host: 107.131.76.40
User id: (we will send via mail)
Password: (we will send via mail)

We generally recommend you store the backup of original photos to your local drive for at least two months after the shoot so that we can use them if required.

Here is the video tutorials for you to learn how to upload to Kiarah Studios’ servers. You can upload via FIleZilla.